Abbreviation for Received Message in Emails

Using abbreviations saves time and makes communication easier, especially in emails. For the word “received,” people often use short forms like “Rcvd,” “Rec’d,” or “Recd.” These Abbreviation for Received help keep emails clear and concise. Instead of writing long sentences, quick notes with abbreviations speed up conversations.

However, it is important to use the right abbreviation in the right situation. For example, “Rcvd” works well in casual emails, while “Recd.” fits better in formal messages. Additionally, these abbreviations help ensure that important information is communicated without delay.

Abbreviating received messages is very common in business, especially for confirming orders, payments, or deliveries. In summary, knowing how to use these short forms improves email efficiency. By using them correctly, you keep messages professional and easy to understand. This guide will explain the common ways to use these abbreviations with examples for work and daily emails.

Below are several ways to abbreviate “received” in emails, with examples to show their proper usage.

Abbreviation: “Rec’d”

This is one of the most common abbreviations for “received.” It is widely used in formal communication.

Example Email:
Subject: Rec’d Documents from Your End
Hi Sarah,

I just wanted to let you know that we’ve rec’d your contract documents today. Everything looks in order. Please let me know if any further changes are needed.

Best,
David

When to Use

• Suitable for quick emails between colleagues.
• Works well in business correspondence for simple acknowledgments.

Abbreviation: “Rcvd”

The abbreviation “Rcvd” offers a more compressed form of “received.” It fits well in short emails or subject lines.

Example Email:
Subject: Rcvd Payment Confirmation
Dear Alice,

We’ve rcvd the payment notification from your bank. We appreciate your timely transaction and will process the next steps soon.

Kind regards,
Mark

When to Use

• Commonly used in transactional emails.
• Fits situations where brevity is important.

Abbreviation: “Recd.”

Using “Recd.” with a period gives the abbreviation a more formal tone. This version is often used in official correspondence.

Example Email:
Subject: Recd. Business Proposal – Acknowledgment
Hello Mr. Thompson,

We’ve recd. your business proposal and forwarded it to the concerned department for review. Expect feedback by the end of the week.

Thank you,
Linda

When to Use

• Works for structured business emails.
• Useful in handling business paperwork and formal notifications.

Why Use Abbreviations for “Received” in Emails?

Abbreviations save time when writing. They are tools that help professionals optimize communication without losing meaning. Abbreviating received messages is a way to streamline workflows, especially when jotting down quick notes or managing multiple emails. This makes communication clear, concise, and efficient.

Scenario Example: An Internal Email Using Multiple Abbreviations

Subject: Rcvd Contract & Payment Notice

Hi team,

I’ve rec’d the signed contract from the client, along with the payment confirmation. Please update the system and move the project to the next phase.

Thanks,
Olivia

Abbreviations Toolbox for Received Messages

Abbreviation	Use Case	Tone
Rec’d	Informal acknowledgment	Friendly
Rcvd	Transaction or payment confirmation	Concise and clear
Recd.	Formal documents and business files	Professional

Using this assortment of abbreviations ensures emails stay brief without sacrificing clarity. Choosing the right form depends on context and audience, ensuring the message is delivered with the appropriate tone.

Additional Scenarios Using “Received” Abbreviations

Shipment Notification Example

Subject: Rcvd Your Return Package
Dear Kevin,

We’ve received your returned package and processed your refund request. The amount should be reflected in your account within 3-5 business days.

Let us know if you have further questions.

Best regards,
Anna

Why It Works

This use of “Rcvd” ensures the email is concise while maintaining a professional tone. The message is clear, which helps avoid unnecessary follow-ups.

Meeting Confirmation Example

Subject: Rec’d Your Availability for Friday’s Meeting
Hi Jonathan,

I’ve rec’d your availability for the meeting on Friday. We’re all set to meet at 10 AM. If there are any changes, feel free to notify me in advance.

Looking forward to it,
Emma

Why It Works

“Rec’d” is used here to quickly confirm acknowledgment without unnecessary detail. This abbreviation makes the interaction efficient without sacrificing politeness.

Document Tracking Example

Subject: Recd. Lease Agreement and Signed Copies
Dear Ms. Wilson,

We have recd. the lease agreement along with the signed copies from your side. Kindly confirm if the delivery matches your expectations.

Thank you,
Richard

Why It Works

The more formal tone of “Recd.” aligns with the nature of official document handling. This usage ensures the message remains clear and structured.

Read More:Abbreviation for Warehouse (Meaning and Usage)

10 Scenarios Using Abbreviations for ‘Received’

1. Payment Confirmation

Subject: Rcvd Invoice Payment
Dear Mr. Garcia,

We’ve rcvd your payment for the recent invoice. Thank you for the prompt transaction.

Best,
Finance Team

Why It Works: This abbreviation makes it quick and easy to confirm a transaction.

2. Delivery Notification

Subject: Rec’d Shipment Today
Hi Michael,

We’ve rec’d the shipment at our warehouse. Everything looks good, and we’ll begin processing it soon.

Best regards,
Logistics Team

Why It Works: It’s ideal for internal updates between departments where brevity matters.

3. Acknowledging Client Documents

Subject: Recd. Project Files – Review Underway
Hello Jessica,

We have recd. your project files and are reviewing them. Expect feedback by next Monday.

Thank you,
Paul

Why It Works: This version is formal and suitable for official communications with clients.

4. Customer Support Email

Subject: Rcvd Support Request – Ticket Opened
Dear Anna,

We’ve rcvd your support request. A team member will get back to you within 24 hours.

Thanks,
Support Team

Why It Works: Perfect for automated responses, ensuring timely acknowledgment.

5. Notification of Legal Documents

Subject: Recd. Legal Notice – Acknowledgment
Dear Mr. Clark,

We have recd. the legal notice and will respond shortly.

Best,
Legal Department

Why It Works: “Recd.” keeps the email formal and professional for legal correspondence.

6. Purchase Order Confirmation

Subject: Rec’d Purchase Order PO-1023
Hi Susan,

We’ve rec’d your purchase order and started processing it. Delivery is expected within 5 business days.

Best regards,
Procurement Team

Why It Works: Works well in structured communication like purchase orders or contracts.

7. School Administration Communication

Subject: Rec’d Student Application – Review in Progress
Dear Mr. Johnson,

We’ve rec’d your child’s application and will notify you of the decision by next week.

Sincerely,
Admissions Office

Why It Works: Keeps the message concise while maintaining a polite tone.

8. Acknowledgment of Emails

Subject: Rcvd Your Email – Will Respond Soon
Hi Tim,

I’ve rcvd your email and will get back to you by the end of the day.

Best,
John

Why It Works: Ideal for informal acknowledgment within work teams.

9. HR Correspondence

Subject: Rec’d Your Application
Dear Lisa,

We’ve rec’d your job application. Our hiring team will reach out with updates soon.

Regards,
HR Department

Why It Works: This short form ensures the message is professional yet efficient.

10. Finance Email for Document Submission

Subject: Rcvd Tax Forms – Confirmation
Dear Mark,

We’ve rcvd the tax forms you submitted. Everything is complete.

Best regards,
Accounts Department

Why It Works: Keeps communication concise, especially for routine tasks like document submission.

FAQ’S

How Do You Abbreviate “Received an Email”?

You can abbreviate “received” as Rcvd, Rec’d, or Recd. For example:

• “Rcvd your email, will reply shortly.”
  This shorthand is commonly used to confirm message reception while keeping the response quick.

What Is PFA in Email?

PFA stands for “Please Find Attached.” It’s used when sharing documents or files via email.
Example:

• “PFA the project report you requested.”

What Is NB in an Email?

NB stands for “Nota Bene,” a Latin phrase meaning “note well.” It highlights important information.
Example:

• “NB: The meeting is rescheduled to Friday at 10 AM.”

What Is the Full Form of PRB in Email?

PRB stands for “Please Reply By.” It is used to set a deadline for a response.
Example:

• “PRB October 31 to confirm your attendance.”

What Is PFB in Email?

PFB stands for “Please Find Below.” It directs the reader to check the content shared within the email body.
Example:

• “PFB the updated task list for this week.”

Read More:Abbreviation for Decameter: Definition & Meaning

Conclusion

Using Abbreviation for Received like “Rcvd,” “Rec’d,” or “Recd.” makes email communication faster and clearer. In business emails, these short forms help confirm important things like payments, deliveries, or documents quickly. However, it is essential to use them carefully, depending on whether the message is formal or casual.

Additionally, abbreviations save time when sending quick updates, especially in busy workplaces. They also make emails easy to read without losing meaning. Therefore, learning when and how to use these abbreviations improves your email writing.

In summary, the right abbreviation can boost communication efficiency while keeping the message professional. Whether in formal business messages or simple updates, these tools help people stay organized and respond promptly. With practice, you’ll use these abbreviations naturally, ensuring your emails are clear, concise, and easy to understand.